Job title

Administrative Assistant (Part-time)

About us

SwAPP is a non-profit association of professionals, focused on Therapeutic Products, integrating cutting-edge and digital technologies, while enhancing our commitment to ESG (Environmental, Social, and Governance). Our team is passionate about making a meaningful impact, and we are looking for a motivated assistant to support our administrative needs.

Location

Remote (only candidates with a valid work permit for Switzerland will be considered). For practical reasons, we would ideally like someone located in the Bern region.

Time commitment

10-20%

Contract duration

The position starts as soon as possible from October 2026 and with an initial 6‑month fixed‑term contract, with the possibility of extension by mutual agreement.

Primary responsibilities

• Customer Relationship:
  • Maintain and update the association’s CRM database
  • Ensure accurate and up-to-date contacts information
  • Handle administrative inquiries from members, partners and other stakeholders
• Personnel documentation: assist in creating and maintaining personnel files, including pay slips, according to applicable legal and organizational requirements
• Document administration and archiving: organize and archive documents/records, according to the association document management system
• Meetings: schedule and coordinate internal/external meetings
• Payments: support invoices tracking and payment execution

Possible involvement areas

• Marketing & Communication
• Accounting & Finance
• Events & Activities Coordination

Required skills and qualifications

• Proven experience in administrative roles
• Proficiency in CRM &/or ERP systems, and MS Office Suite
• Excellent command of English (ideally bilingual)
• Attention to detail and working conscientiously
• Ability to work collaboratively and service-driven attitude
• Good written and verbal communication skills

Nice-to-have skills and qualifications

• Bookkeeping, invoicing and event-organisation experience
• Professional working proficiency in German
• Familiarity with document management systems

What we offer

• A supportive, collaborative and forward-looking team
• Flexible remote work and adaptable working hours
• A stimulating environment that supports your professional growth and skill development
• Opportunity to contribute and gain hands-on experience in a growing non-profit organisation in the Health sector

How to apply

Please send your resume and a cover letter explaining your interest in this position to swapp@swapp.ch (object “Job-Assistant”).